Why facilities leaders need a smarter off-ramp for unused assets

In volatile markets, the organizations that thrive are the ones that know how to adapt, and more importantly, how to optimize. At Rheaply, we help facilities leaders and workplace strategists at the world’s largest enterprises do precisely that. Our software platform and services enable organizations to identify, manage and recover value from their physical assets, particularly when it’s time to decommission, consolidate or transition them.

We’re not just an asset management company with a flair for sustainability. We’re an operations partner — built to reduce waste, yes, but also to maximize efficiency, cut costs, and mitigate risk during some of the most complex moments in a facility’s lifecycle.

We founded Rheaply because we saw how often valuable materials and equipment went unused, untracked, or unaccounted for, draining resources and creating unnecessary environmental and financial burdens. In today’s economic climate, that kind of inefficiency is, frankly, unacceptable.

Idle furniture, unused storage, and surplus equipment create silent costs within an organization. That’s why facility professionals are rethinking how they manage the end-of-life for their assets. Meanwhile, decommissioning, which was once an afterthought, is quickly becoming a strategic advantage.

How Rheaply helps facilities, real estate and workplace design teams extend the life of unwanted materials

Facility and workplace teams are often the last line of defense before companies discard usable materials (and subsequently trash the value of those items, too). Rheaply gives these teams the tools to manage asset offboarding more proactively. Whether it’s surplus seating from a phased renovation or decommissioned assets from a site closure, our platform helps answer: what’s next, and who could use this now?

Here’s how we help:

• Digitize what you own. Our software tags and catalogs all of your inventory, including condition, location, and usability (and you can enlist help from our field services team to get this done faster if you’d like).

• Enable internal reuse. Make existing assets visible and claimable across departments or campuses before buying new, which can save your company tens or hundreds of thousands of dollars each year.

• Unlock external value. Route surplus items for sale or donation through our 3,500+ organization strong network of non-profits, small businesses, remanufacturers, movers, and other vetted, strategic partners.

• Track and report outcomes. Receive detailed data on cost savings, diversion impact, and embodied carbon avoided to prove the efficiencies you’ve gained from your reuse program.

The real barriers to reuse and how Rheaply solves them

The number one barrier to reuse is a lack of infrastructure.

Most facilities teams we talk to lack a clear understanding of what is stored, what is usable, and where it may be needed. Without centralized tracking, visibility across departments, or connections to vetted donation recipient partners, even the most reusable materials can end up in the trash.

That’s where Rheaply comes in.

We combine innovative inventory management with boots-on-the-ground tagging, QR-coded labels, and AI-powered suggestions to fill in critical data about your assets. Our platform enables teams to plan for reuse during space planning, retrofits, or closures, and easily integrate procurement, sustainability, and local donation partners.

Our belief: digitized inventory leads to democratized demand. When you know what you have and where it can go, reuse becomes routine, delivering a better experience for employees across your organization.

Real cost savings, not just feel-good metrics

While environmental impact is a key motivator, it’s the operational savings that often create lasting buy-in.

Rheaply helps facilities teams avoid significant expenses in just one reuse cycle. In the furniture category alone, our clients save an average of $200,000 or more per project in replacement costs by reusing what they already own.

But that’s not the only financial impact. Rheaply also helps reduce:

• Warehousing and long-term storage fees

• Procurement costs and lead time delays

• Removal and disposal expenses

• Labor and coordination burdens during decommissioning

All activity is tracked within the platform, providing you with quantifiable data on financial and environmental ROI, which is critical for reporting to leadership or across stakeholder teams.

Decommissioning is a business risk, so treat it like one

Any facilities leader who’s managed one knows that decommissioning is a high-pressure project. Timelines are short, resources are stretched, and there's little margin for error. Without visibility and coordination, assets often get liquidated, landfilled or left behind.

Decommissioning doesn’t have to be chaos. At Rheaply, we bring structure to what’s traditionally been a fire drill. Our team rolls up their sleeves from day one, tagging assets onsite, digitizing inventory fast and making sure every item is visible, accounted for, and ready for its best, next use. From coordinating with vendors and installers to managing donation pickups and removals, we handle the heavy lifting so facilities teams can stay focused on the bigger picture. The result? A faster, smoother transition with full transparency and zero guesswork.

This is about risk mitigation. When decommissions go wrong, they result in financial losses, environmental liabilities, and reputational damage. With Rheaply, facilities professionals can manage these transitions with transparency, speed and confidence.

What’s the best way to get started with Rheaply?

If you're managing a site closure, preparing for a furniture refresh in your office space, or simply looking to gain control of what you have in storage (and what that’s costing your business), the best first step is straightforward: start with an asset or decommission assessment.

Most of our clients begin with a single project, such as a renovation or relocation. From there, they gain visibility into asset data, see the cost-saving potential of reuse and experience how easily Rheaply integrates with their internal workflows and external vendors, including IFM partners.

And when you're ready to scale, our platform grows with you—across departments, locations, and use cases.

We’re proud to support facilities professionals who drive efficiency, resilience, and impact within their organizations. If you’re preparing for a decommission, managing a move or simply rethinking how you manage your assets, let’s talk.

Let’s build a smarter, more agile operation — together.

Learn more at rheaply.com